FEBRUAR SPECIAL // -10% AUF EUER AGENCY OS // Bis 28.02.26
FEBRUAR SPECIAL // -10% AUF EUER AGENCY OS // Bis 28.02.26
FEBRUAR SPECIAL // -10% AUF EUER AGENCY OS // Bis 28.02.26
AGENCY OS
FROM 10+ tools to one system
Your team is growing and your customer base is expanding, but you can't keep up with the organization and don't have time to fix it? We are building a central operating system with you, where everything runs together.
+15k people use our systems
Ausgezeichnet von
Agenturen bewertet:
5,0
YOUR CHALLENGES
Does this sound familiar to you?
From 5 customers it gets chaotic and from 10 customers it gets expensive.
MEETING-NOTES-BLACKHOLE
"Do you remember what we discussed about that in the last meeting?"
Meetings are not documented or the notes disappear into some Google Docs. Three days later, the client asks: "What did we discuss?" – and no one remembers.
KALKULATIONS-FIASKO
"Oh no... we are already over budget again"
No alerts when the budget is exceeded. No transparency about where the time really goes. You keep working even though the estimated hours have long been used up, and at the end of the month you are missing thousands of euros.
RECHNUNGS-OVERHEAD
"I finally have to finish the invoices tomorrow and the day after tomorrow"
Gathering hours, transferring to Excel, feeding the invoicing tool, checking, sending. The same manual hassle every month. Time that you could use productively, but instead, you are stuck with administrative tasks.
TOOL-CHAOS
"Ist das jetzt in Asana, Slack, Trello oder doch in der Mail?"
So viele Tools, die alle gepflegt werden müssen. Informationen doppelt eintragen. Niemand weiß mehr, wo was liegt. Jedes Tool kostet Geld und Zeit und trotzdem findet keiner die Info, die er braucht.
STATUS-BLACKBOX
"The customer is asking me again how far we are with the task"
No overview for the customer. They cannot see what is happening, how much budget has been consumed, or what is coming next. Result: Constant inquiries, extra calls for status updates, and lack of trust.
RESSOURCEN-BLINDFLUG
"Is person X busy or can they take on more tasks?"
No overview of who is working on what and who has capacity. Some team members are sitting around while others are completely overloaded. Your billability suffers because you plan inefficiently or not at all.
ABSTIMMUNGS-MARATHON
"Haven't we discussed this three times already?"
Endless questions because information is not centralized. Everyone asks everyone. 10 Slack messages instead of a clear piece of information. Your team spends more time coordinating than working.
Informations-Chaos
"Wo war das nochmal?"
Dein Team verbringt täglich Stunden damit, Informationen zu suchen – in Slack-Threads, Google Drive-Ordnern, E-Mails und Notion-Pages. Was wie 5 Minuten aussieht, summiert sich zu Stunden pro Woche.
THE SOLUTION
An operating system is the central layer that connects projects, knowledge, and processes. From there, you manage your entire company.
Linked
connects everything
Flexible
GROWS WITH YOU
Intelligent
WORKS FOR YOU
Clearly
CREATES CLARITY
PROCESS
We will guide you systematically through four phases. From analysis to launch with your team and beyond in further development.
(1)
Analysis &
Concept
We analyze processes and requirements, identify bottlenecks, and develop the architecture of the operating system from that.
Deliverable: Concept System Architecture, Tool Mapping, and Roadmap
(2)
Foundation &
Setup
We are laying the foundation: Clear structure, intuitive navigation, initial workflows. A functional base that the team can work with directly.
Deliverable: Base system with core structure and first workflows, ready to use
(3)
Rollout &
Training
We accompany the rollout and ensure that the team understands the system and can use it independently.
Deliverable: live training, step-by-step instructions, video documentation, and launch support
(4)
Optimization &
Growth
We further develop your system based on real user experiences from your team to tailor it perfectly to your agency.
Deliverable: optimized workflows, expanded areas, and seamless cross-tool automations
OUR CASES
Don't listen to us
Here you can see how agency teams work with their operating system and what results we have achieved.
THE OPERATING SYSTEM
We design your system precisely according to your agency model and your workflows. Here are typical components of an OS:
Operations
The backbone of your agency. This is where strategic planning, team coordination, and overarching task management come together.
Interne Meeting Notes
OKR / Goal Planning
CRM
Kapazitäts- und Ressourcenplanung
Team Directory
Knowledge Hub
Time Tracking
Onboarding
Sales
All processes from the first contact to the signed contract. Here you manage leads, track your pipeline, create quotes, and maintain customer relationships.
Lead Management
Deal Pipeline
Products / Services & Pricing
Sales Meeting Notes
Sales Insights
Marketing
Content Planning
Budget planning
Referral & Affiliate Management
Event planning
Case Studies
Fulfillment
Client Meeting Notes
Sprint / Cycle Planning
Task / Project Management
Issue Tracking
Client portals
Creative process
Action planning
Learnings & Strategies
People/HR
From onboarding to development. Here you manage your recruiting, maintain a feedback culture through regular 1:1s, plan vacations, and organize team events.
1:1 Meeting / Feedback notes
Recruiting pipeline
Open positions
Finance/Controlling
Notion is neither an invoicing nor accounting tool, but from here you can click through to the relevant Google Sheets, Stripe, etc. Exactly where the detailed analyses, invoices, and so on are managed.
Integrations & Automations
Notion cannot and should not replace every tool. But Notion brings everything together, which is why we integrate your specialized tools and build automations so that your operating system runs smoothly. Some tools that we mostly integrate:
Slack
PandaDoc
Google Sheets
Google Drive
Stripe
Typeform
Calendly
Toggl
OUR OFFER
YOUR SYSTEM IS WAITING FOR YOU
Hey, I'm Yvi, the founder of YMPACT and a certified Notion Consulting Partner. As a former COO, I know the challenges of growing teams firsthand. I've been working with Notion for 5+ years and help companies with 5-50 people work more efficiently. I'm convinced that an Operating System will solve your challenges too. Let's discuss it!
Here's how it continues:
Questionnaire (1 Min): A few questions about your situation.
Initial consultation (30 Min): We'll clarify scope, timeline and investment.